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Work in progress

This section allows a constant communication and sharing of information among the project partners as far as the activities for the different intellectual outputs are concerned. Each project partner upload this section of a three months basis.

Partners' Institution:

Pixel

Project's period (from/to):

01 January 2022 - 30 June 2022

Activity concerned:

PM - Project Management

Objectives of activities carried out:

The project management is carried out throughout the project period and ensures the correct development of the project activities and the achievements of the expected results.
It is divided into 4 main activities:
- Coordination of the activities
- Dissemination
- Exploitation
- Evaluation

Coordination of the activities
It includes:
• Planning of all the activities of the project for the 2 years project life
• Participation in and organizaiton of 6 transnational meetings of the steering committee
• Creation and update of the project website
• In progress reporting activities and delivery of yearly reports at progress and final stage
• Constant sharing of solutions and circulation of information through e-mails and online meetings
• Check of the project state of art and of the respecting of the deadlines

Dissemination
In includes:
- Making the iMath Portal accessible to the largest possible number of lecturers, researchers and students in higher education.
- Sharing the iMath Portal and the results of the iMath project with the highest number of operators in the field of education
- Sharing the iMath Portal and the results of the iMath project with the highest number of citizens
- Spreading the iMath activities and results on the most popular Social Network

In the framework of this TA Pixel has to carry out the following activities:
- Creation of Facebook project page
- Creation of the forms to be used by the partnerships
- Support in the creation of the Project brochure in English, to be translated by partners in National languages
- Dissemination activities
- Creation of the dissemination reports
- Creation of the transnational dissemination report

Sustainability
It aims to guarantee that the project results are going to used after the end of the project life-time. The actions to be carried out are:
• Promote the Portal through the exchange links with Portals addressing similar issues (e.g. Portals providing educational materials for lecturers; portals on education etc.)
• Promote the among public authorities and key policy makers in order to gain institutional consensus and promoting the insertion of project results in policies for Education.
• Involve new members as associated partners

Evaluation
The aim of evaluation is to measure and ensure the quality of all the activities and of the project intellectual output. Both project partners and end users are involved and will have to fill in ad hoc questionnaires.

Description of activities carried out:

Coordination of the activities
Pixel, in cooperation with the project applicant, produced all the material for the kick off meeting. Pixel organized and managed the kick off partners' meeting, which was held online. Pixel also contributed to the organization of the second partners' meeting together with the hosting partners. In particular:
1. The online venue of the partner meeting has been prepared or the physical has been identified
2. Information was given about the meeting practicalities and the city by preparing documentation.
3. The meeting folder was developed and the folder was then printed and distributed to the partners.
4. The project presentation was created using MS PowerPoint and was introduced during the meeting.
5. Inside the meeting folder was added a Calendar of Activities, an instrument for all partners to have a complete and resumed view over the activities of the project in all its length.
6. After the meeting, detailed minutes were prepared about what has been said and decided. A full list of annexes was also produced, some updating the drafts presented during the meeting while others were started from scratch.
7. The minutes and the annexes were then sent to the partners via email and uploaded on the web site.

Pixel took care of the transnational co-ordination and supervision of each activity to be carried by the partners, by creating a calendar of activities with established deadlines and mailing lists to manage each time period. Pixel produced and contributed to the production of forms to be used for the project activities and project management. For every activity Pixel sent the project partners the needed material, reminded the deadlines, answered the questions over any kind of issue, collected the produced material and sent it to technical partner.

Dissemination
Pixel created the dissemination form and organized several dissemination events.
Pixel helped the Project Coordinator in the preparation of the project’s brochure in English and coordinated the partners for the translation in their national languages.

Exploitation
Pixel created the templates and forms to be used by the partners for carrying out the exploitation activities.
The partners are currently involving the associated partners and collecting exploitation links.
Pixel is also in charge of the collection of the exploitation material produced by the partners and of its uploading on the project portal

Evaluation
The internal evaluation of the project’s activities is carried out according to an evaluation model developed by Pixel.
According to the evaluation model adopted, for every single project stage, an ad hoc “Evaluation Questionnaire” has been created, to be filled in by the project’s partners as far as the management activities; information systems; meeting organization etc. are concerned.
Pixel collected all partners’ evaluation questionnaires related to the partners' meeting.
Pixel also created the evaluation questionnaires to be used by the end users for the evaluation of the project intellectual outputs.
Pixel is in charge of the production of the transnational evaluation report.

Results Achieved:

Coordination of the activities
1. Organisation of partners' meeting
2. Meeting Folders and Partners book
3. Project presentations
4. Calendar of Activities
5. Calendar of Deadlines
6. Forms to report dissemination events
7. Form to be used for tri-monthly activity reports
8. Guidelines for writing of best practice dissemination report
9. Forms for the associate partners involvement
10. Forms for the collection of exploitation links
11. Issues of the quality plan
12. Evaluation of partners' meeting
13. Organisation and coordination of the work of all partners, reminders of deadlines

Dissemination
A total number of 35 dissemination events have been carried out so far.

Exploitation
Partners are already working in order to collect exploitation links and involve associated partners.